Wednesday, August 6, 2014

Spell & Grammar Check In Microsoft Word

8 Ways To Spell & Grammar Check In Microsoft Word Using Different Dictionaries & Languages

8 Ways To Spell & Grammar Check In Microsoft Word Using Different Dictionaries & Languages

By Chris Hoffman
Microsoft Word’s built-in spelling and grammar checking tools work automatically most of the time, but there are many ways to customize them. You can even use AutoCorrect to speed up your typing.
We used Word 2013 for this article. The interface should be fairly similar on Word 2010, too.

In-line Spell Checking

By default, Word will use in-line spell checking. Words you misspell will appear with a red squiggly underline — just right-click the word you meant to type to correct each typo.
Of course, Word doesn’t know every word that exists — especially names of things. To have Word ignore a “misspelling” that is actually correct for the current document, select Ignore All. If you plan on using the word a lot, click Add to Dictionary and Word will remember the word in the future.
word 2013 inline spell check with red squiggly lines   8 Ways To Spell & Grammar Check In Microsoft Word Using Different Dictionaries & Languages

In-line Grammar Checking

Grammar checking works the same way, but grammar errors will be marked with a blue squiggly underline. To manage settings for spell and grammar checking, visit the FILE > Options > Proofing pane.
word 2013 grammar check   8 Ways To Spell & Grammar Check In Microsoft Word Using Different Dictionaries & Languages

Manual Spell and Grammar Checking

To spell-and-grammar-check an entire document, click the REVIEW tab and click the Spelling & Grammar button — or just press F7. Word will go through your spelling mistakes one by one and allow you to fix them. This saves you time — you don’t have to painstakingly scroll through the document and look for all the red and blue squiggly underlines.
To “unignore” words you’ve ignored in the current document, causing Word to flag them as misspellings again, navigate to FILE > Options > Proofing and click the Recheck Document button.
word 2013 manual spell check   8 Ways To Spell & Grammar Check In Microsoft Word Using Different Dictionaries & Languages

Manage Your Custom Dictionary

You may accidentally add a word to your custom dictionary and want to remove it, or you may just want to clean up your custom dictionary later. To do this, click FILE > Options > Proofing > Custom Dictionaries > Edit Word List. You’ll see a list of words added to your custom dictionary and you can remove any of them.
word 2013 manage custom dictionary entries   8 Ways To Spell & Grammar Check In Microsoft Word Using Different Dictionaries & Languages

Change Your Language

You may want run spelling and grammar checks in a different language. To do this, click the REVIEW tab, click the Language button, and click Set Proofing Language. Languages you have installed will have a little icon to the left of their names, indicating you can switch to them immediately. You can also set a language as your default language for future documents from here.
word 2013 change spell check language   8 Ways To Spell & Grammar Check In Microsoft Word Using Different Dictionaries & Languages

Install New Dictionaries

If you don’t have a dictionary installed, no problem — select a language from the Set Proofing Language dialog and Word will offer to download and install the dictionaries for the selected language.
word 2013 download language spell check dictionaries   8 Ways To Spell & Grammar Check In Microsoft Word Using Different Dictionaries & Languages

Disable the Spell Checker

You may want to disable the spell checker entirely when working on documents that contain a lot of words Word doesn’t understand. To disable spell-checking, click FILE > Options > Proofing.
From this dialog, you can disable “Check spelling  as you type” and Word will only check spelling when you click the Spelling & Grammar button. Those red squiggly lines won’t appear. Alternative, you can disable spellcheck entirely for only the current document — just enable the “Hide spelling errors in this document only” check box at the bottom of the window.
And you can control spell-check on a per-paragraph basis. Select some text, and then click the Set Proofing Language button under REVIEW > Language. Use the options in the dialog box to disable spell-check for the selected text.
word 2013 disable spell check for document   8 Ways To Spell & Grammar Check In Microsoft Word Using Different Dictionaries & Languages

AutoCorrect

The AutoCorrect feature can automatically replace words you type with correctly spelled words. It’s enabled by default, replacing common misspellings like “realyl” with “really.” You can disable AutoCorrect or manage the list of automatically corrected words and add your own.
This also allows you to speed up typing — for example, if you frequently type a sentence like “Hello, my name is Bob Smith,” you could create an AutoCorrect rule that expands “hmbs” to “Hello, my name is Bob Smith” when you type it. This is known as text expansion.
To manage AutoCorrect, click FILE > Options > Proofing > AutoCorrect Options.
word 2013 autocorrect settings   8 Ways To Spell & Grammar Check In Microsoft Word Using Different Dictionaries & Languages

PowerPoint, Excel, and Other Office Applications

PowerPoint also uses in-line spell checking and everything works about the same. However, Microsoft Excel — which is frequently used for other types of data — won’t automatically inform you about errors with a squiggly underline. In Excel, you’ll have to run a manual spell check from REVIEW > Spelling on the ribbon to see spelling errors.
Most of the other settings here are also found in other Office applications, and Office actually shares many of these settings between its different applications. The tips above don’t just apply to Word!
excel 2013 manual spell check   8 Ways To Spell & Grammar Check In Microsoft Word Using Different Dictionaries & Languages
What are some funny or out of place corrections you have come across with default spell checkers?
Image Credit: Ryan Hyde on Flickr Source: www.makeuseof.com

2 comments:

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Rita Rahima said...

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